Privacy Policy

Last updated: 2 July 2026

DRAFT — pending legal review. This policy is a working draft prepared for app-store submission and has not yet been reviewed or approved by legal counsel. It describes Report 6's intended data practices. Items in [brackets] are placeholders the company must complete.

This Privacy Policy explains how [Company legal name] ("Report 6", "we", "us") collects, uses, and retains information when you use the Report 6 mobile app and related services (the "Service"). Report 6 lets you walk a site, narrate what you see, and automatically generate a photo-mapped field report.

1. Information we collect

To generate your reports, Report 6 collects the following, only while you are using it:

Audio recordings. Your narration is recorded continuously by the microphone while you record a report.
Photos and images. The camera captures photos automatically (about one per second) while you record a report, plus any images you add.
Precise and approximate location. Your device's GPS route is recorded while you record a report, so findings can be placed on the report map. Location is captured only during recording and stops when recording stops.
Account identifiers. Your email address, and your name if provided through Google or Apple sign-in. We also process account and device identifiers inherent to our infrastructure (for example, a Firebase user ID and installation ID).
Report content you create. Transcripts of your narration, findings, annotations, templates, and other text associated with your reports.
Diagnostic and troubleshooting data. The app keeps a local diagnostics log (for example, battery, thermal, memory, and network state, and in-app screen/button events). This stays on your device by default and is only uploaded to us if you or our support team initiate a diagnostics upload to resolve a problem.

Report 6 does not include advertising, does not use an advertising identifier, and does not track you across other companies' apps or websites.

2. How we use your information

To generate your reports using AI. Your audio, photos, and location are processed to transcribe your narration (speech-to-text) and to generate the finished report (report generation).
To provide core app functionality, such as building the map, placing photos, and producing the PDF.
To manage your account and let you sign in.
To provide support and troubleshoot issues, when you request it.

3. How recording works

Recording only happens when you start a report, and it is clearly indicated on your device (for example, a persistent recording notification and the system camera/microphone indicators). On some devices, recording continues while the screen is off or the app is in the background so a walk is not interrupted; a recording notification stays visible the whole time. You start and stop every recording yourself.

You are responsible for recording only where you have the right to record people, property, audio, and conversations. Recording, privacy, and consent laws vary by location.

4. Service providers we share data with

We do not sell your personal information and we do not share it for advertising. We use a small number of service providers who process data on our behalf, under contract, only to provide the Service:

Cloud hosting, authentication, and storage (Google Firebase) — to sign you in and store your reports and media while they are being processed.
Third-party speech-to-text and AI report-generation services — to transcribe your audio and generate your reports.

All data is encrypted in transit. [The company must confirm the specific processors named in the store data-safety filings and their data-processing terms before this section is finalized.]

5. How long we keep your data

On your device (primary copy). Your finished reports live on your device and remain there until you delete them.
Cloud copies used for processing. The audio, photos, and location we upload to build a report are automatically locked and deleted within 72 hours after a report is finalized.
Shared links. If you share a report by link, that link expires 7 days after it is created.
Account information is kept until you delete your account.
Uploaded diagnostics (if you send them for support) are kept only as needed to resolve the issue.

Imagery and audio in the cloud that a finished report does not reference are removed as part of the automatic cleanup above.

6. Enterprise (company) reports

If you pair Report 6 with a company through an enterprise pairing, reports you submit to that company are uploaded to that company's account, and the company is the controller of that data under its own retention policy (typically a longer retention window than the consumer Service). Those company reports are not covered by the consumer retention windows above, and deleting your personal Report 6 account does not delete them. To request deletion of company reports, contact the company.

7. Your rights and choices

Access and deletion. You can delete your account and its associated cloud data at any time from within the app. See Delete your account for details on what is removed.
Permissions. You control camera, microphone, and location access through your device settings; the app cannot record without them.
Requests. To ask about the data associated with your account, email [privacy@report6.ai].

Depending on where you live, you may have additional rights (for example, to access, correct, or delete your personal information). [The company should tailor this section to the applicable jurisdiction(s) and privacy laws with legal counsel.]

8. People captured in reports

Continuous capture in public or workplace settings may include other people, vehicles, and audio in the background. The automatic deletion of unreferenced cloud imagery and audio described above is intended, in part, to limit how long such incidental data is retained. If you are captured in a report and want it addressed, contact the person or company who created the report, or email [privacy@report6.ai].

9. Children

Report 6 is a tool for work and is not directed to children. We do not knowingly collect personal information from children. [Confirm the applicable minimum age for your jurisdiction(s).]

10. Security

All traffic between the app and our services is encrypted in transit (TLS). No method of storage or transmission is completely secure, but we take reasonable measures to protect your information.

11. Changes to this policy

We may update this policy from time to time. When we make material changes, we will update the date above and, where appropriate, notify you in the app.

12. Contact

Questions about this policy or your data: [privacy@report6.ai].
[Company legal name] · [mailing address] · [governing jurisdiction].